Organisations around the world continue to look at ways to do more with less; while at the same time increase their security and productivity.
Many organisations operate Public Key Infrastructure (PKI) to manage digital credentials. An added benefit of a PKI is the use of Digital Signatures which provide MORE security than an electronic signature through encryption verification technology. A digital signature will show if someone has tampered or altered a document.
Digital signatures make workplaces more secure and efficient.
Digital signing will help your organisation save time, money and space; providing better security, improving productivity and cutting down on paperwork. Benefits include:
Easy to deploy
How Digital Signatures Make Workplaces More Secure and efficient
1. Fast Turnaround
Employees at institutions using traditional signatures have to do many steps to sign and return a document received via email.
The traditional paper centralised workflow involves hardware (printer, scanner, shredder) and well as storage. This workflow is slow (the process can take months), labour intensive and costly from hardware, paper, ink and a storage perspective
2. Cost Savings
Cost savings are achieved by reducing the amount of paper printed copied, stamped, filed and destroyed. Costs saved include:
- Paper purchase costs
- Printing/Photocopy costs
- Paper Delivery costs
- Paper scanning costs
- Paper storage costs
- Paper disposable costs
- Hardware costs
3. Strengthen Security
Digital Signatures are comprised of a number of security features that protect the document and reduce the risk of duplication or alternation of the document.
|Used to secure a document||Used to verify a document|
|Authorised and regulated by certification authorities||Not authorised|
|Common types of digital signatures are based on Adobe and Microsoft||Main types of electronic signatures include verbal, electronic ticks or scanned signatures|
|Can be verified||Cannot be verified|
|High level of authenticity||Not authentic|
|Audit trail||No audit trail|
4. Workflow Efficiency
Digital Signatures ensure better efficiency in workflow due to less delays.
A number of efficiencies are gained in:
- Managing and tracking documents
- Decreased process time
- Organisation and storage
- Easier and faster to search through stored documents that cabinets or boxes
5. Increased Storage Space
Digital files are stored in virtual servers connected to the IT network or in the cloud. This means traditional physical document storage facilities that occupy a lot of space and require onsite access.
The unique identifying authentication data in a digital signature remains permanently embedded within a document.
Reduce risk of duplication and alteration
Protected with a tamper evident seal
Signatures are verified and legitimate
Protect against fraud
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